Document Management Services
Comprehensive solutions for every stage of your records lifecycle.
Standard Archival Storage
Designed for inactive records that require secure preservation but infrequent access. Your documents are stored in climate-controlled facilities with inventory management systems that track every box and folder.
- Secure off-site storage in monitored facilities
- Digital inventory accessible through client portal
- Standard retrieval within 48 hours
- Quarterly access and activity reports
- Minimum storage period of 12 months
Active Records Management
For organizations that need regular access to stored documents. This service prioritizes quick turnaround and includes digital scanning capabilities for urgent requests.
- Same-day retrieval service for urgent requests
- On-demand digital scanning and secure delivery
- Dedicated account manager for coordination
- Real-time inventory updates in portal
- Monthly usage analytics and recommendations
Digital Conversion Package
Transform paper archives into searchable digital files. We use high-resolution scanners and optical character recognition technology to create accessible digital records while maintaining original document integrity.
- 600 DPI scanning with color or grayscale options
- OCR processing for full-text search capability
- Secure cloud delivery or encrypted hard drive transfer
- Original documents returned or securely destroyed
- Custom file naming and folder structure
Compliance Audit Preparation
Prepare for regulatory audits with systematic document organization. Our specialists review your records against industry requirements and create audit-ready documentation packages.
- Comprehensive file review and categorization
- Gap analysis against retention requirements
- Creation of audit trail documentation
- Organized presentation materials for auditors
- Post-audit recommendations for ongoing compliance
Secure Document Destruction
Certified destruction services for confidential materials that have reached the end of their retention period. We follow documented chain-of-custody protocols from pickup through final destruction.
- Cross-cut shredding to security level P-4
- Witnessed destruction available upon request
- Certificate of destruction provided for all services
- Scheduled or on-demand pickup
- Environmentally responsible recycling of materials
Enterprise Records Program
Comprehensive records management for organizations with complex needs. This program combines storage, digital services, compliance support, and ongoing consultation in a single integrated solution.
- Custom retention policy development
- Staff training on records management best practices
- Quarterly compliance reviews and updates
- Priority retrieval and scanning services included
- Dedicated records manager assigned to your account
